For a Belgian ASBL, you must distinguish a simple internal receipt from a real tax certificate for a donor. The Belgian framework is clear: only certain approved ASBLs may issue a tax certificate to a donor.
Belgium’s Finance and Justice departments state that only ASBLs approved by ministerial decision or royal decree may issue a tax certificate to a donor. The organization must therefore confirm its approval before setting up the workflow.
A reliable certificate includes the donor’s name, the date, the amount, a reference and the association details. If that data is already present in the tool, you do not need to retype it for every document.
The document should be generated, signed if required and stored in a secure area. That avoids file loss and makes it easy to provide a duplicate later if requested.
Separate registration, fees and payments to keep a clear overview for families and the board.
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